Co-Curricular Recognition Policy
- Approver:
- Academic Coordinating Committee
- Policy Owner:
- Vice-President, Students
- Policy Lead(s):
- Dean of Students
- Effective date:
- 2014-09-01
- Status:
- Approved
Policy Statement
ÌÇÐÄvlog¾«Æ· is committed to holistic student development, which includes fostering civic responsibility, engagement and volunteerism among Conestoga students. As part of this commitment, ÌÇÐÄvlog¾«Æ· offers students opportunities to participate in Co-curricular activities and formally acknowledges said participation. Therefore, Conestoga requires an accurate record that reflects a student’s Co-Curricular achievement during the time in which they are registered at the College.
ÌÇÐÄvlog¾«Æ·â€™s Co-Curricular Record (CCR) is a document, complementary to a student’s academic transcript, that recognizes and records learning that a student has achieved through approved Co-Curricular programming experiences at ÌÇÐÄvlog¾«Æ·.
Scope
This policy applies to students in all programs and courses who participate in an approved Co-Curricular experience.
Definitions
ÌÇÐÄvlog¾«Æ· maintains a glossary of terms specific to the institution. The ones in use for this document are defined below.
- Approved Co-Curricular Experience
- Any programming experience that is not a requirement, component, or ‘expectation’ of the classroom experience or program design and meets the criteria that has been established for inclusion in Conestoga’s CCR
- Co-Curricular Learning Outcomes
- Statements that describe learning for which a recognized Co-Curricular initiative is designed (i.e. an initiative is intentionally designed and delivered to meet identified learning outcomes)
- Co-Curricular Record
- An official document that profiles a student’s involvement in approved Co-Curricular experiences. The official Co-Curricularrecord details a student’s Co-Curricular experiences. It bears the official Co-Curricular seal and signature of the President of ÌÇÐÄvlog¾«Æ·, and is created and distributed through the Student Life Department.Official Records will only be produced for enrolled students once per year.
- Validation
- A process that formally recognizes that a student has completed the participation requirement for inclusion in the CCR
- Validator
- An individual identified by the institution as having responsibility for confirming student participation/completion of a recognized Co-Curricular Activity. The validator is usually the supervisor of an activity and must be an employee of ÌÇÐÄvlog¾«Æ·,Conestoga Students Incorporated or Campus Living.
Responsibilities
Co-Curricular Record Advisory Committee
- Responsible for:
- Establishing and revising activity inclusion criteria and learning outcomes
- Providing direction and feedback with respect to CCR processes (e.g. validator eligibility, inclusion request) and communication strategies
Co-Curricular Record Administration Team
- Team of Student Life Department Support Staff responsible for:
- Developing, coordinating and executing CCR processes
- Approving and assigning validators, training validators; maintaining validator base
- Responding to requests for inclusion of an activity in the CCR and granting approval for those that meet established criteria
- Providing guidance to College, CSI or Campus Living employees to adjust established activities to meet the criteria of the CCR
- Training students, staff and faculty
- Developing and executing promotions related to CCR
- Extracting required statistics
- Responding to CCR user inquiries
Manager, Student Life
- Identifying institutional engagement trends and development directions
- Researching IT and software management interfaces
- Advocacy for strategic institutional approaches to support student engagement
- Budget development
Policy
The appropriate document is to be awarded to a student in recognition of achievement as detailed in the applicable procedure.
Relevant Legislation and Related Documents
Related documents
Co-Curricular Record Learning Outcomes
Co-Curricular Record Inclusion Criteria
Co-Curricular Glossary
Revision Log
‸¾²¹³Ù±ð | ‸¾±ð³Ù²¹¾±±ô²õ |
| ​2014-11-10 | ​Policy and Procedure Committee – Approved |
| ​2014-11-19 | ​Academic Coordinating Committee - Approved |