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����vlog��Ʒ's Co-Curricular Record is a document complementary to a student's academic transcript which recognizes and records learning that a student has achieved through approved Co-Curricular programming experiences at ����vlog��Ʒ. Co-Curricular programming experiences are approved based on meeting previously established inclusion criteria.

Students who participate in an approved Co-Curricular experience and who summarize their learning (through the submission of reflection statement) will be able to record their participation on an official ����vlog��Ʒ Co-Curricular Record.

This procedure provides institutional standards for the inclusion of student Co-Curricular opportunities that are eligible for Conestoga's official Co-Curricular Record. The procedure also identifies processes and organizational structures that govern the administration and execution of the Co-Curricular Record.

Eligible Students:

This procedure applies to students in all programs and courses who participate in an approved Co-Curricular experience.

����vlog��Ʒ maintains a glossary of terms specific to the institution. The ones in use for this document are defined below.

Co-Curricular Advisory Committee

• Establishes/revises activity inclusion criteria and learning outcomes
• Provides direction and feedback with respect to CCR processes (e.g. validator eligibility, inclusion request)
• When required, determines which specific experiences may be included on CCR

Co-Curricular Record Administration Team

• Situated within Student Life Department
• Develops, coordinates and executes CCR processes
• Responds to employee requests in order to include an experience on the CCR and grants approval for experiences that meet established criteria
• Trains validators and students
• Responds to student inquiries and requests for official CCR documents
• Ensures accuracy of student records
  

1. Experience Inclusion
1. Employees (also known as validators) looking to include an experience on the Co-Curricular Record will be required to submit an Inclusion Request Form to the Co-Curricular Record Administration Team
2. The Co-Curricular Record Administration Team will either approve or deny request
1. Only those experiences which meet all inclusion criteria will be approved
2. In instances where guidance surrounding approvals/denials is required, the Co-Curricular Advisory Committee will be asked to provide input
3. Employees will be required to resubmit experience inclusion requests on a semesterly basis
2. Including an Experience on Co-Curricular Record
1. Students must complete all requirements of an experience (e.g. minimum number of hours or participations, etc.) and a reflection activity in order to receive Co-Curricular recognition
2. Validators will track student attendance and review reflection forms for each experience being offered
1. Using the CCR software system, validators will submit list of students who both attended and reflected upon experience by semester deadline (as identified by Co-Curricular Record Administration Team)
3. Co-Curricular Record Administration Team will verify student attendance and completion of reflection activity and then add specific experiences to the student's official Co-Curricular Record
3. Awarding of Co-Curricular Record
1. Any student requesting an official Co-Curricular record will be required to contact the Co-Curricular Record Administration Team and request a Co-Curricular Record
2. Registered students may request one official Co-Curricular Record once per year at no cost
3. The Co-Curricular Record Administration Team will produce the official Co-Curricular Record and will provide it to the student
1. Co-Curricular Records can either be picked up in the Student Life office or will be sent through the mail
4. Replacement Document
1. A fee will be charged should a graduate/student request a replacement Co-Curricular Record.