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Honorarium Policy

Approver:
Academic Coordinating Committee
Policy Owner:
President, ÌÇÐÄvlog¾«Æ·
Policy Lead(s):
Director, Finance
Effective date:
2019-09-11
Date of last approval:
2019-09-11
Status:
Approved

Policy Statement

Conestoga may occasionally provide honorariums to guest speakers or other individuals who have been invited to provide a unique service to the college. An honorarium is a nominal payment made to a person for their services in a volunteer capacity, or for services for which fees are not traditionally or legally required, in order to recognize or acknowledge the contribution of gratuitous services to Conestoga.

Scope

This policy applies to all payments and gifts to individuals. 

Definitions

ÌÇÐÄvlog¾«Æ· maintains a glossary of terms specific to the institution. The ones in use for this document are defined below.

Honorarium
An honorarium is typically a small payment made on a special or non-routine basis to an individual who is not an employee of the college, to recognize or to acknowledge the contribution of gratuitous services to the college. Examples would be a payment to a non-professional guest speaker or lecturer as a gesture of good will and appreciation, or a token payment for other unique, incidental and infrequent services not traditionally required on an on-going basis. Examples include:
• A special classroom lecture or short series of such lectures by an external party
• Conducting a seminar or workshopoServing as guest speaker at an educational event or other similar function
• Participating as a guest speaker at outreach events
• Assistance for set-up or supporting activities at special events
Honorarium Form
This is a form that must be completed in order to request an honorarium. This form is available on the college intranet.

Policy

General Terms: 

  1. All honorarium payments must be processed through the Finance Department.
  2. Honorariums may not be issued in lieu of compensation. 
  3. Honorariums will not be paid to college employees, students, contractors, companies or any other individual providing a service to the college and expecting payment.
  4. Honorarium payments will only be processed for services that are voluntary.
  5. Typically, honorariums will not exceed $500 in total. Should an honorarium or series of honoraria exceed $500, a T4A will be issued.
  6. Honorariums will not be paid to companies or third parties (e.g. a donation to charity).

Relevant Legislation and Related Documents

Related documents

Honorarium Form
Honorarium Procedure

Revision Log

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​2019-09-04​Academic Coordinating Committee
​2019-09-11​Academic Forum

Honorarium Policy