ÌÇÐÄvlog¾«Æ·

This procedure will maintain consistent and equitable hiring practices for all paid positions, to maximize opportunities for full-time ÌÇÐÄvlog¾«Æ· students to gain valuable work experience, and for the College to benefit from their workplace contributions.

ÌÇÐÄvlog¾«Æ· maintains a glossary of terms specific to the institution. The ones in use for this document are defined below.

Human Resources Department 

• Approve all student positions
• Assign an appropriate wage or pay band 
• Provide direction to the hiring manager to post the job on MyCareer 
• Review the contract entered into the employee portal 

Co-operative Education Department 

Co-op Jobs 

• Provide advice to the hiring manager on the job posting and appropriate co-op program(s) 
  
• Ensure co-op position has been approved by HR 
• Facilitate the recruitment process using MyCareer 
• Monitor and evaluate the student on their work term 
• Provide support to the hiring manager as needed 

Other Jobs 

• Provide support to post job on MyCareer 
• Generate student hiring-on-campus reports, as required 

Student Financial Services 

• Send call for proposals (Work Study Position Proposal Form) 
• Review and assess each proposal through the Work Study Committee 
• Notify hiring manager of decision
• Review and validate student employment contract
• Ensure position was approved
• Confirm rate of pay
• Verify that hours and wages do not exceed the maximum semester entitlement
• Process department reimbursements for eligible costs at the end of each cycle 
• Career Services 
• Submit forms to HR to confirm position rate of pay
• Post approved positions, including co-op positions, on MyCareer and the Job Board near the International office (co-op positionsshould only be posted on MyCareer) 
• NOTE: The following statement will be added to every job posting: ÌÇÐÄvlog¾«Æ· values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. ÌÇÐÄvlog¾«Æ· provides accommodations to applicants with disabilities throughout the hiring process. If you require accommodation, please contact the hiring manager. 
• Review applicationsfor eligibility 
• Send applicationsto the hiring manager
• Support creation ofstudent employment contract in keeping with the maximum semester entitlement 

Conestoga Hiring Manager

• For CCWS positions, submit a proposal according to the CCWS handbook
• For other positions, identify budget 
• Develop a job description (if new position) and posting for approval and rating 
• Post the position on MyCareer 
• Review applications and select candidatesto interview
• Conduct standardized interviews 
• Complete reference check or checks for final candidates 
• Finalize the selection, extend an offer and confirm start date and wages
• Generate the student employment contract
• For co-op work terms, notify the Co-operative Education department, complete the work term agreement and a work term evaluation 
• For CCWS positions, send Student Financial Services required spreadsheet at end of cycle

1. Reference the On-Campus Student Hiring Table (Appendix A) to determine what type of student can fill the position.
2. Ensure eligibility criteria is met if applicable: 
1. Co-operative education work term position – see Co-op Policy
2. Work Study position – see Work Study Program Employer Handbook
3. Full-time summer employment (Appendix G positions) require that students are enrolled in full-time programs, are on their summer break period, and are returning in the Fall (i.e. have not graduated from their program). 
3. Ensure positions: 
1. are designed to accommodate the academic schedule of the student; 
2. consist of duties that might not otherwise be performed, and do not replace or subsidize existing positions; 
3. do not conflict with or contravene any existing Collective Agreements; 
4. support the College’s Strategic Plan.