ÌÇÐÄvlog¾«Æ·

The objective of this procedure is to: 

• Describe organizational protocols for obtaining approval for research projects and activities conducted at ÌÇÐÄvlog¾«Æ·, as outlined in the Research Policy.
• Define practices to ensure effective operational oversight of research projects and activities in accordance with the Research Policy.
  

ÌÇÐÄvlog¾«Æ· maintains a glossary of terms specific to the institution. The ones in use for this document are defined below.

1. Institutional Approval for Research Form (IAR) Procedure 
1. It is the responsibility of all College employees intending to engage in research projects and activities (Researchers) to seek proper approval. 
1. Researchers must prepare and submit a completed IAR application through the before applying to any research funding opportunities/grants or commencing any research activity. 
2. Researchers may proceed with their proposed research opportunities or activities strictly upon approval of the IARF application. 
   
3. Permission to proceed will require the approval of a Researcher’s direct supervisor and Executive Dean/VP and will be reviewed by the Office of Research Services (ORS).
2. Initiation and Execution 
1. When applying for external research funding, researchers must follow all established processes and procedures, as defined by the ORS and outlined on the Researcher Portal, for completing and submitting applications for research grant funding. The IAR must be completed in advance of applying for external funding. 
2. Researchers must work in collaboration with the ORS to ensure that funder guidelines and College policies, processes, and procedures are followed in the execution of their research project. 
3. Researchers are accountable for ensuring that the project deliverables identified in the research grant application or project plan are completed. 
4. For projects within Research Centres, Research Centre Directors are responsible for ensuring all deliverables and check-ins are met, oversight for all other projects is provided directly by the ORS. 
3. Agreements 
1. Appropriate agreements must be established for any research project involving collaboration between the College and a community or industry partner. 
2. Negotiation and execution of agreements related to research projects and funding will be managed by the ORS and must adhere to the Signing Authority Policy. 
3. If a researcher is the official applicant for an externally funded opportunity, they must communicate the outcome of the application process to the ORS. 
4. Reporting and Communications 
1. Researchers must adhere to College protocols for financial and progress reporting, following guidance from the ORS and Finance, and comply with the reporting schedules set by the funder. 
2. Material changes and potential risks that emerge during the research project must be communicated by researchers to the ORS. 
3. Communication about research grant funding must adhere to grant funder communication restrictions, such as embargo periods and acknowledgement rules. 
4. For purposes of quality improvement, research outreach, and metric collection, researchers must complete all ORS administered surveys and reporting requirements that pertain to the project.