ÌÇÐÄvlog¾«Æ·

Students are billed for tuition as well as program specific, compulsory and optional ancillary fees following the Ministry of Colleges and Universities Tuition and Ancillary Fees policy.  
 
Students are required to accept and confirm their invoice(s) and adhere to fee due dates.
If a student provides evidence satisfactory to Conestoga that they are sponsored by a third party, Conestoga may invoice the third party at its discretion.  Proof of sponsorship must be provided to the Office of the Registrar.

ÌÇÐÄvlog¾«Æ· maintains a glossary of terms specific to the institution. The ones in use for this document are defined below.

Admissions

• Admits applicants to programs.
• Contacts confirmed Level 1 applicants who have not paid fees.

 Academic Records Registration and Enrolment Reporting

• Ensures processes and procedures for the program fee set up and billing are in place and adhered to.

 Office of the Registrar

• Administration of MCU policies and College fee policies and procedures ensuring fee schedules are prepared, fee assessments/invoices are prepared, and fees are collected. 

 Client Services and Student Fees

• Ensures fee payment/collection processes are communicated.
• Ensures adherence to fee payment/collections procedures and processes.
• Enters fee and payment information.
• Processes payment schedules/arrangements for approved sponsor (i.e. Second Career) students.
• Responds to fee related inquiries.  
• Fees and Statistics Officer
• Primary contact for sponsor agencies to clarify fee invoices/information and processes.

 Students

• Follows fee payment processes and procedures related to enrolment and registration.
• Accesses fee invoice(s), reviews and confirms Optional Ancillary Fees.
• Ensures that they are in good financial standing by adhering to due dates and/or payment agreements. 
  

1. Fee and related fee due dates are established and approved following the Ministry of College and Universities Tuition and Ancillary Fees policy.
2. The Registrar's Office publishes the approved tuition, compulsory and optional ancillary fees on the Conestoga web site and ensures that student fee invoices are posted to student accounts approximately 4-6 weeks prior to the deposit due date
3. The student fee invoice includes the tuition deposit, tuition fee amounts, compulsory and optional ancillary fees, program specified fees if applicable and fee due dates by term and academic year
1. The tuition deposit is charged only once to students enrolled in consecutive terms of study during the academic year except in the case of:
1. students who take a term off from their studies. 
2. students on co-op work terms.
3. students who elect to switch their program of study at Conestoga.
2. The tuition deposit due date(s) for all full-time programs with a
1. fall start date or considered to be a fall intake is mid-June.
2. winter start date or considered to be a winter intake is early October.
3. spring start date or considered to be a spring intake is early February.
3. Subsequent tuition fee billing is based on the number of academic terms that the student is scheduled to participate in for the academic year.
1. If the total length of the study period is less than 21 weeks, there will be one (1) invoice billed for the academic year.
2. If the total length of the study period is between 21 and 40 weeks, there will be two (2) invoices billed for the academic year.
3. If the total length of the study period is more than 40 weeks, there will be three (3) invoices billed for the academic year.
4. Subsequent tuition fee due date(s) for students is one (1) month prior to the start date of the study period start except for the winter term when it is mid-November. 
4. Students access Student Fee Invoice(s) through the student portal (invoices are not mailed):
1. If desired, students must opt out of Optional Ancillary Fees via the student portal before the college's refund deadline each term.
   
1. Once a student has opted out of any Optional Ancillary Fees in the student portal, they will not have an opportunity to re-enrol until the following term.
2. Where a student has not opted out of Optional Ancillary fees by the refund deadline, Optional Ancillary Fees will remain on the student's invoice.
3. Students may go to the Student Portal to view the final billing total for the term.  All payments must be made online through a college approved payment provider and must be received by the due date (not submitted or mailed on the due date).  In-person payments are not accepted.  Please allow 3-5 days for processing.
   
5. Year One/First-semester domestic students are expected to pay the tuition deposit and fees by the due date or risk being removed from the program.
1. Students enrolling in semesters beyond semester one who have not paid the Tuition Deposit fee by the Deposit due date may still be eligible to enrol provided the Tuition Deposit fee is paid prior to the subsequent fee payment due date.  
2. A student who has not paid their fees by the deadline will be assessed the late fee upon enrolment. 
6. Year One/First-semester international students (including second program) are expected to pay the tuition deposit by the deadline provided in the Letter of Acceptance or risk having their offer expire.  
1. Upon confirmation of deposit, fee invoice(s) will be generated and posted to the student portal.
2. Late fees may be applied to payments made after the deadline date. 
   
7. Students are not eligible for enrolment/registration in future term(s) until fees have been paid in full by the due date. 
8. Fee Payment Default
1. If a student fails to pay their fees by the specified due date(s), Conestoga has the right to apply late fees, deny release of official documentation including but not limited to a transcript, credential, etc., place the student on a financial hold, refuse future and/or deny program/course registration, and/or forward the outstanding fee information to a collection agency. 

‸¾²¹³Ù±ð	‸¾±ð³Ù²¹¾±±ô²õ
​2015-05-27	​Policy and Procedure Committee
​2015-06-24	​Academic Coordinating Committee
​2019-12-11	​Academic Forum
​2020-01-13	​Academic Coordinating Committee
​2025-04-16	​Academic Forum
​2025-04-23	​Academic Coordinating Committee