College policies, procedures, practices and guidelines
ÌÇÐÄvlog¾«Æ· has a number of policies, procedures, and practices to govern its operation. These documents are meant to provide guidance and advice to members of the college community, in a number of academic and operational areas. Within the college, each functional area develops, maintains, and revises these documents to reflect current needs and realities.
Policies, procedures, and practices are meant to guide members of the college community in their day-to-day dealings. Students, staff, faculty and others can refer to these documents for guidance in a number of matters.
Each document indicates which area of the college has responsibility for practical oversight pertaining to that document. Individual areas have responsibility for keeping documents current. If you require further information or clarification, please contact the department concerned.
As accurate as the web version of these documents may be, should any dispute arise as to the currency of a policy, procedure, or practice, the written copy of the document that is maintained by the department or area concerned shall be deemed to be in force.
Academic
Academic policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
| Academic Advancement and Achievement Policy | 09/11/2019 |
12/17/2024 |
Convocation Procedure |
04/01/2011 |
01/13/2020 |
|
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​ | ​ | ​Posthumous Credential Process |
​08/18/2023 |
​ |
|
​ |
​ | ​ | ​ (under review) |
​05/08/2012 |
​05/21/2013 |
|
​ |
​ |
​ |
​Discontinuance Procedure |
​09/01/2007 |
​09/01/2024 |
|
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​ | ​ |
​Grading Procedure |
​09/01/2015 |
​11/20/2024 |
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​ |
​ |
​Promotion Decision Procedure |
​09/01/2011 |
​09/01/2024 |
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​ | ​ |
​Readmission Procedure |
​09/01/2010 |
​09/01/2024 |
|
​Academic Agreements Policy |
​01/13/2020 |
​11/06/2024 |
​Academic Agreements Procedure |
​11/06/2024 |
​ |
|
For Winter 2025 term appeals: |
09/01/2007 |
01/13/2020 |
For Winter 2025 term appeals: |
09/01/2007 |
02/07/2020 |
|
​For Spring 2025 term appeals: Academic Appeal Policy |
​09/01/2007 |
​05/01/2025 |
​For Spring 2025 term appeals: Academic Appeal Procedure |
​09/01/2007 |
​05/01/2025 |
| Academic Freedom Policy |
01/18/2012 |
01/13/2020 |
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Academic Integrity Policy |
09/05/2007 |
08/01/2024 |
Academic Integrity Procedure | 09/05/2007 |
08/01/2024 |
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Appendix Penalties for Academic Integrity Violations |
08/01/2024 |
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​ | ​ |
​Copyright Policy |
​12/01/2012 |
​02/12/2025 |
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​Admissions Policy |
​09/01/2010 |
​01/19/2022 |
​Admissions Procedure |
02/04/2015 |
0​1/19/2022 |
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Admission Decision Dispute Resolution and Appeal Procedure |
​09/01/2010 |
​01/13/2020 |
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Student Enrolment Procedure Full-time Cohort Program |
0​1/13/2020 |
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| Credit Transfer Policy | 03/18/2015 | 01/31/2024 |
Credit Transfer Procedure |
03/18/2015 |
01/31/2024 |
|
(under review) |
06/01/2007 |
07/29/2009 |
(under review) |
06/01/2007 |
07/29/2009 |
| Off-campus Activities Policy​ | 05/01/2017 |
08/18/2023 |
Off-campus Activities Procedure |
05/01/2017 |
08/18/2023 |
| Online Learning Technology Policy​ |
09/21/2016 |
01/05/2022 |
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Policy and Procedure Development and Review Policy |
​04/10/2013 |
​11/06/2024 |
​Policy and Procedure Development and Review Procedure |
​04/10/2013 |
​11/06/2024 |
| Prior Learning Assessment and Recognition (PLAR) Policy | 09/01/2007 |
08/25/2021 |
Prior Learning Assessment and Recognition (PLAR) Procedure |
09/01/2007 |
08/25/2021 |
| Religious Holy Day and Spiritual Observance Policy | 03/05/2014 | 01/31/2024 | Religious Holy Day and Spiritual Observance Procedure |
03/05/2014 |
01/31/2024 |
|
​Student Awards Policy |
​10/21/2009 |
​10/23/2024 |
​Student Awards Procedure |
​10/21/2009 |
​10/23/2024 |
|
​Student Fees Policy |
​06/01/2011 |
0​1/13/2020 |
​​International Student Withdrawal and Refund Procedure |
​01/13/2020 |
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​ | ​ |
​Program and Course Withdrawal and Refund Procedure |
​12/16/2015 |
​01/13/2020 |
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​ | ​ |
​Student Fee Invoicing and Payment Procedure |
​05/01/2015 |
​01/13/2020 |
| Supplemental Assessment Policy |
09/01/2007 |
11/20/2024 |
Supplemental Assessment Procedure | 09/01/2007 | 09/01/2024 |
Academic policies, procedures and guidelines - Program and Curriculum
|
Document Name |
Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
|
​Evaluation of Student Learning Policy |
​09/01/2014 |
​06/17/2021 |
​Evaluation of Student Learning Procedure |
​09/01/2014 |
​08/18/2023 |
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​ |
​ |
​ |
​Course Delivery Procedure |
​â¶Ä‹01/13/2020 |
​12/17/2024 |
|
​Faculty Support and Development Policy |
​0​1/13/2020 |
​ | ​ | ​ | ​ |
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​Program Advisory Committees Policy |
12/17/2014 |
11/20/2024 |
​Program Advisory Committee Procedure |
​12/17/2014 |
​11/20/2024 |
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​Program Development Policy |
​11/06/2024 |
​ |
​Program Development Procedure |
​11/1/2008 |
​11/06/2024 |
| Program Review Policy |
11/06/2024 |
|
Program Review Procedure |
11/01/2008 |
11/06/2024 |
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​ | ​ |
​Course Development Procedure |
​â¶Ä‹03/10/2015 |
​11/20/2024 |
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​ |
​ |
​Course Revision Procedure |
​â¶Ä‹03/10/2015 |
​11/20/2024 |
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​ | ​ |
​New and Revised Provincial Program Standards Procedure |
​11/01/2008 |
​11/06/2024 |
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​ | ​ |
​Program Delivery Procedure |
​08/26/2009 |
​01/13/2020 |
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​ | ​ |
​Program Quality Appendix A: College Credentials Documents Chart |
​11/06/2024 |
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​ | ​ | ​Program Quality Appendix B: General Education Course Requirements |
​11/06/2024 |
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​Program Quality Appendix C: Conestoga's New Program Development Process Map |
​11/06/2024 |
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​ | ​ |
​Program Suspension and Cancellation Procedure |
03/18/2015 |
​10/09/2024 |
| Student Feedback Policy |
08/26/2009 |
05/07/2025 |
Student Appraisal of Teaching Procedure (under review) | 03/04/2019 |
|
Accessibility
Accessibility policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
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1/1/2012 |
1/13/2020 |
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| 1/13/2020 | 1/13/2020 | ||||
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1/13/2020 |
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1/13/2020 |
External Relations
External Relations policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
| 8/26/2009 | 8/17/2018 | 02/26/2009 | 11/5/2014 | ||
| 12/10/2014 | 12/10/2014 |
Facilities & Capital Development
Facilities & Capital Development policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
|
|
07/17/2013 |
03/12/2025 |
Finance
Finance policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
|
​ |
​12/09/2024 |
​ | ​ | ​ | ​ |
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​ |
​12/09/2024 |
​ | ​ | ​ | ​ |
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09/11/2019 |
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09/11/2019 | ||
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​06/24/2013 |
​12/09/2024 |
​ | ​ | ​ |
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09/11/2019 |
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04/1/2020 |
11/11/2020 |
Human Resources
Human Resources policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
|
|
07/17/2007 | 04/14/2014 | |||
|
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​11/25/2020 |
​01/29/2025 |
​ |
​â¶Ä‹11/25/2020 |
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​â¶Ä‹11/25/2020 |
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​ | ​ |
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​ | ​ |
| 09/01/2010 |
12/04/2024 |
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09/01/2010 |
12/04/2024 |
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05/01/2009 | 08/29/2014 | |||
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07/01/2023 |
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06/09/2017 |
03/04/2019 |
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06/19/2017 |
03/04/2019 |
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05/02/2011 | 05/02/2011 | |||
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August 2014 |
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Information Technology
Information Technology policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
| 11/20/2024 | |||||
| 09/28/2011 | 11/20/2014 |
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| 11/20/2024 | ​ | ​ | ​ |
​ |
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08/18/2023 |
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​ |
08/18/2023 08/18/2023 |
Office of the President
Office of the President policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
|
04/01/2012 |
11/06/2024 |
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0​9/07/2021 |
Policy on hold |
​ | ​ | ​ |
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​05/25/2022 |
​01/19/2025 |
​ | ​ | ​ |
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10/26/2022 |
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10/26/2022 |
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01/01/2019 | 12/17/2018 |
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Privacy, Risk, and Information Governance
Privacy, Risk, and Information Governance policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
|
​ |
​â¶Ä‹06/22/2022 |
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​ |
​ | ​ |
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0​8/18/2023 |
​ | ​ | ​ | ​ |
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​3/17/2021 |
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​â¶Ä‹ |
​ |
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​01/06/2022 |
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​ |
​01/06/2022 05/25/2022 |
04/11/2025 |
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12/08/2021 |
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12/08/2021 05/25/2022 05/25/2022 |
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​12/08/2021 |
​ |
​ |
​12/08/2021 |
12/08/2022 |
Procurement and Contract Services
Procurement staff maintain membership in both Supply Chain Canada and Ontario Public Buyers Association and subscribe to the principles and ethics of these associations.
Procurement policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
| 06/22/2016 | |||||
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04/14/2010 | 02/11/2016 | |||
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07/11/2023 |
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04/14/2010 |
12/22/2015 | ||||
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11/18/2020 |
04/05/2024 |
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​05/27/2024 |
​ | ​ | ​ | ​ |
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12/1/2015 |
02/01/2024 |
Research
Conestoga's Office of Research Services (ORS) develops and maintains the documents related to the conduct of research. All research policies are reviewed and approved by the Research Board, Policies & Procedures Committee and the Academic Coordinating Committee.
Research policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
|
(pdf) |
12/15/2022 |
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(pdf) |
03/27/2006 | 09/04/2014 |
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​ (pdf) |
​09/25/2014 |
​ | ​ | ​ |
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​ (pdf) |
​02/04/2025 |
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(pdf) |
​02/04/2025 |
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​ (pdf) |
0​4/10/2013 |
​02/25/2025 |
​ |
​ |
​ |
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​ (pdf) |
0​3/24/2006 |
​12/04/2013 |
​ | ​ |
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| ​ (pdf) |
​11/01/2003 |
​09/24/2014 |
​ | ​ |
​ |
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(pdf) |
​0​4/23/2025 |
​ | ​ | ​ | ​ |
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​ (pdf) |
​11/11/2003 |
​09/11/2024 |
​ (pdf) |
09/11/2024 |
​ |
|
​ (pdf) |
0​4/23/2025 |
​ |
​ | ​ |
​ |
|
​ (pdf) |
​03/27/2006 |
​09/04/2014 |
​ | ​ |
​ |
|
​ (pdf) |
​05/09/2018 |
​ |
​ (pdf) |
​05/09/2018 |
​ |
Safety and Security
Safety and Security policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
|
​ |
​02/04/2010 |
​01/17/2024 |
​ | ​ | ​ |
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06/05/2015 |
09/14/2022 |
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10/17/2018 |
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11/05/2014 |
05/23/2023 |
Student Affairs
Student Affairs policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
| 09/01/2014 |
|
09/01/2014 |
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|
​ |
​03/17/2021 |
​ | ​â¶Ä‹ | ​ | |
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​01/29/2025 |
​ | ​ | ​ | ​ |
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​01/29/2025 |
​ | ​ | ​ | ​ |
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​10/1/2018 |
​10/19/2022 |
​ |
​10/01/2018 9/25/2020 |
10/19/2022 ​ 09/29/2022 |